Logistics,+Accommondations,+Facilities



Committee members: Susan McCarter, Chairperson Linda Dizer Debbie Hamilton Will Kesler Suzy McKenna Renee Romero Deanna Luna Debbie Glasscock David Cook

Oncampus Facilities Providing Events forms for all activities Caldwell Commons setup Library Setup bus coordinations parking name tags Environmental Responsibility

PLEASE CONTACT JENNIFER WILLIAMS when decisions are made so that she can put them onto the registration form.-- PR/PUB Jennifer - I assume all you need for the registration form is the hotel information? Susan Actually, we are assembling a notebook about the event, so when you have ANY handouts prepared (for example: when you and programs coordinate the schedule/campus map, or if we have a bus schedule, a list of restaurants,...) then we'd like a copy (via email so we can add graphic or letterhead) to put in the notebook too.--PR/PUB

*We are booking the Courtyard Marriott for our accommodations. This is where we will have a block of rooms for all participants. We are also providing two other options, the Double Tree and the Hilton Garden, should they prefer one of these. Suzy McKenna Accommodations: I would like to work on hotel accommodations only. I would love a partner! Suzy McKenna Courtyard by Marriott  (Block of rooms reserved) 200 Chestnut Street Chattanooga, TN 37402 800-321-2211 423-755-0871

Other options (to book on your own): Double Tree Hotel 427 Chestnut Street Chattanooga, TN  37402 800-222-8733 423-756-5150

Hilton Garden Inn 311 Chestnut Street Chattanooga, TN 37402 800-879-8000 423-826-0340  **Contacting hotels now to secure date and block rooms** Finding accommodations for speakers, facilitators, student panels, and participants Making flight arrangements, if needed, for speakers, facilitators, and student panels. (Participants are on their own)
 * R**

Suzy-- I sent you an email, but here's the contact info for CVB: **Check us out:** [|**http://chattanoogafun.com/conventions-meetings/videos/**]
 * Lori D. Dodd **
 * Director of National Accounts **
 * Chattanooga **** Area Convention & Visitors Bureau **
 * 2 Broad Street **
 * Chattanooga ****, TN 37402 **
 * Direct: 423-424-4432 **
 * Toll Free: 800-964-8600 x 3032 **
 * Fax: 423-265-1630 **
 * lorid@chattanoogacvb.com **
 * [|www.chattanoogafun.com] **

Debbie Glasscock David Cook and I had a brief discussion about some of the following ideas:
 * Environmental Logistics**

> Serve Fair-Trade coffee in GPS mugs - no styrofoam cups! ** **7. Buy carbon offsets for those traveling by airplane. ** GPS Re-usable bags Since this is the 40th anniversary for Earth Day, we thought GPS science dept. would be putting together our own recyclable bags. If you haven't approaced Publix yet, talk to me about this in the discussion area and we see if that will work for this conference. Linda D.
 * 1) **No bottled water served during conference - Sponsors could donate $ for re-usable water bottles that participants can refill.
 * 1) **Have recycle containers placed around school for any plastic bottles that participants may bring/buy **
 * 2) **Walking (guided?) tours to GPS from downtown hotels. Limit the bus we use to pick them up. Or encourage the electric shuttle bus.**
 * 3) **Serve food from local farmers and/or bakeries for breakfast and lunch**
 * 4) **Communications via email - limit printed materials**
 * 5) ** If providing participants with something to carry info in, use re-usable "shopping" bags (?)** Publix offers shopping bags for $1.00. Can we get them to donate the bags? Great advertising for them as the bags say "Publix". They could then be listed as a sponsor.